Terms & Conditions
Please note: All rates for Day Tours are quoted as departing and returning to Port Elizabeth.
Tours departing from and returning to outlaying towns and districts will be quoted on their individual merits and circumstances.
Advertised rates are valid from 01.11.2017 to 31.10.2018
Please note that bank transfers must include all bank charges.
In order to confirm reservations with our service providers we in turn need to make a deposit with them within 5 working days of the acceptance of the tour itinerary.
The quoted rates include all the expenses, either included or excluded as described in each individual itinerary.
Accommodation is based on two persons sharing a room. Single rooms are available at an additional cost but are not always guaranteed.
The rates are quoted in South African Rand.
Group rates available on request.
Single travellers welcome (single supplement applies).
Children 5 years and older welcome on safaris.
For agent bookings, payment must be made before guest’s arrival.
Short term reservations must be accompanied by a signed agreement committing to the tour, the date(s) of the tour(s), the number of persons due to go on tour(s), the place of residence of the person or persons booking the tour(s) and valid contact details of at least one of the persons booked on the tour(s).
Cancellation policy tours
Cancellations are only effective upon Alan Tours receipt of written notification.
Exceptions to our cancellation policy that apply to cruise ship and inbound aircraft passengers who have made reservations for Tours, Safaris or Excursions with Alan Tours and have pre-paid for these services
Cancellation policy transfers
Individual transfer reservations are subject to a cancellation fee of 100% of the quoted service if cancellation occurs within 12 hours or recorded as a no-show from the time of the commencement of the service.
Group transfer reservations are subject to a cancellation fee of 100% of the entire quoted service if the reservation is cancelled 7 business days (defined as Monday to Friday) of the commencement of services
We accept MasterCard and Visa credit cards.
Alternatively you can settle via EFT (Electronic Funds Transfer). Banking details below:
Bank: __________________ Nedbank
Vehicles will be provided according to the route and number of clients.
Insurance and public liability
Alan Tours are covered by a reputable and well recognised company of insurance brokers, cover that includes passenger liability and full vehicle insurance and underwritten by Lloyds of London.
The quoted rates are subject to change without prior warning if there are any increases in bed levies, park/conservation fees, fuel, sales tax or VAT or any other circumstances beyond our control in South Africa or the countries described in the quotation or reservation.
Alan Tours cannot be held responsible for any loss of life, limb or other injury or loss or damage to property and belongings nor the time lost due to unforeseen delays due to circumstances out of our control while our guests are on tour with Alan Tours or any of our designated service providers or sub-contractors assisting us in the day to day running of our business that may occur on the tour or activity booked with us.
Guests should take out reliable and comprehensive travel insurance for their own personal belongings, personal accident, emergency or medical travel and other expenses, cancellation and restrictions imposed on their travel plans and bookings.
Alan Tours will not be held responsible for any changes initiated by airlines or discontinue flights on certain routes or change scheduled timetables resulting in missed connections etc.
It is essential that we are advised by our guests of any allergies or other medical conditions they might have, so that we and our service providers are aware of the situation before their arrival in South Africa. Should there be any dietary requirements that need to be catered for please advise us in good time to ensure that our service providers can make the necessary arrangements to provide the required meals etc. Some of these requirements might attract extra costs.
Thank you for your understanding.